Practice Policies

General Data Protection Regulation from 25th May 2018

The General Data Protection Regulation (GDPR) is a new law that determines how your personal data is processed and kept safe and the legal rights that you have in relation to your own data.

The regulation applies from 25th May 2018 and will apply even after the UK leaves the EU.

GDPR - general guide for patients

Patient Information Notice

How we use your medical records - guides for both adults and children

General Guide

Your Data, Privacy and The Law

Guide for Children:

Privacy Notice - Children

Privacy Notice - Direct Care

This explains what information we hold and use in respect of your general care, who we may share it with, the purpose of processing your information and the lawful basis for processing, along with your rights of objection, rights to access and correction, how long we keep your information and your right to complain.

Privacy Notice - Direct Care

If you have any questions to raise regarding the information that we hold about you or how we process your information then please contact:

Steve Shimwell - Data Protection Officer

Peak & Dales Medical Partnership (Bakewell Medical Centre & Tideswell Surgery), Butts Road, Bakewell, DE45 1ED.  Tel: 01629 816636  Email:


If you have a complaint or concern about the service you have received from the Doctors or any of the staff working in this Practice, please let us know. We operate a Practice complaints procedure as part of a National Health Service system for dealing with complaints. Our complaints system meets national criteria.

NHS Regulations

The Regulations require practices to:

  • Publicise our complaints procedures
  • Acknowledge receipt of a complaint and offer to discuss the matter within three working days
  • Deal efficiently with complaints and investigate them properly and appropriately
  • Write to the complainant on completion of a complaint investigation explaining how it has been resolved, what appropriate action has been taken, and reminding them of their right to take the matter to the Health Services Ombudsman if they are still unhappy
  • Assist the complainant in following the complaints procedure, or provide advice on where they may obtain such assistance
  • Ensure there is a designated manager for complaints
  • Have someone senior who is responsible for both the complaints policy and learning from complaints
  • Produce an annual report about complaints that have been received, the issues they raise, and any matters where action has been taken or is to be taken to improve services as a result of those complaints.

People wishing to make complaints:

  • Must do so within 12 months of an incident happening or of becoming aware of the matter complained about
  • Can choose to complain to NHS England instead of the service provider

On the back of these regulations our policy/procedure is as follows;

How to Complain

We hope that most problems can be sorted out easily and quickly, often at the time they arise and with the person concerned. If your problem cannot be sorted out in this way and you wish to make a complaint, we would like you to let us know as soon as possible – ideally within a matter of days or at most a few weeks – because this will enable us to establish what happened more easily. If it is not possible to do that, please let us have details of your complaint:

  • Within twelve months of the incident that caused the problem


  • After twelve months of the incident only if you could not have known about the issue within the initial twelve months

Complaints should be addressed to Kerry Martin, our Practice Business Manager who is responsible for handing all complaints. Alternatively, you may ask for an appointment with her in order to discuss your concerns. She will explain the complaints procedure to you and will make sure that your concerns are dealt with promptly. It will be a great help if you are as specific as possible about your complaint.

Under regulations introduced in April 2009 you can, if you prefer, or if you do not feel your complaint has been dealt with satisfactorily at Practice level you can either write directly to NHS England, PO Box 16738, Redditch, B97 9PT, or telephone on 0300 311 22 33 (Mon to Fri 8am to 6pm, excluding English Bank Holidays), or electronically by using the commissioning board’s email address

What we shall do

We shall acknowledge your complaint within three working days, we will then look at the complaint and offer a timescale of when a response is expected.

When we look into your complaint we shall aim to:

  • Find out what happened and what went wrong
  • Make it possible for you to discuss the problem with those concerned, if you would like this
  • Make sure you receive an apology, where this is appropriate
  • Identify what we can do to make sure the problem does not happen again.

Support with your complaint

If you require assistance in making your complaint to the Practice, an independent Complaints Advocacy Service is available for Derbyshire

Their address is PO Box 14043, Birmingham B6 9BL, telephone number 0300 456 2370 and email address

POhWER have a contract with with the NHS to help people who wish to bring a complaint about any part of the NHS

In addition, should any patient wish to make a complaint about any commissioning decisions made by the local Clinical Commissioning Group, the Patient Advice & Liaison Service is available to assist patients through the process for this on Freephone number 0800 0323235, via email or post PALS (GEM) Cardinal Square, 10 Nottingham Road, Derby, DE1 3QT

Complaining to the Health Services Ombudsman

If your complaint can not be satisfactorily resolved through the above process, you have the right to take the matter to the Health Services Ombudsman.

You can contact the Ombudsman by post at

The Parliamentary and Health service Ombudsman
Millbank Tower

by telephone on 0345 015 4033

or by email on

or see the website at

Violence Policy

The NHS operate a zero tolerance policy with regard to violence and abuse and the practice has the right to remove violent patients from the list with immediate effect in order to safeguard practice staff, patients and other persons. Violence in this context includes actual or threatened physical violence or verbal abuse which leads to fear for a person’s safety. In this situation we will notify the patient in writing of their removal from the list and record in the patient’s medical records the fact of the removal and the circumstances leading to it.

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